Timmy AI CRM
You’re drowning in admin. Leads are slipping. Parents are still waiting on answers.
Timmy installs a calm, unified system for communication, follow-up, and enrollment then pairs it with a trained virtual assistant and proven playbooks so your academy grows without everything depending on you.
All leads are captured and nurtured automatically
One unified place for all communication with new & existing clients
Parents get fast answers without you or your staff
We provide the playbook, the software, and the people to cut admin and grow enrollment
All leads are captured and nurtured automatically
One unified place for all communication with new & existing clients
Parents get fast answers — without you or your staff
We provide the playbook, the software, and the people to cut admin and grow enrollment
If this sounds familiar… you’re not alone.
You don’t need more hustle. You need systems, execution, and leverage built for sports academies.
Leads come in… but follow-ups are inconsistent
Parents wait too long for answers
Staff replies differently every time
You’re buried in scheduling, invoicing, and admin
Parents wait too long for answers
Staff replies differently every time
We’re not just a CRM.
Most platforms give you software and wish you luck. Timmy gives you a system, an
operator, and a playbook — so the work actually gets done.
The System
A CRM built specifically for sport clubs and academies to centralize communication, track opportunities, and remove chaos
Unified inbox (SMS, email, social media DM, calls)
Pipelines & opportunities
Templates & workflows
The Operator
A trained virtual assistant who runs the system so you’re not stuck building, maintaining, and babysitting it.
Done-for-you setup (Platinum+)
Follow-up & admin execution
Ongoing improvements
The Playbook
Proven admin reduction, enrolllment and retention strategies built for busy directors so growth becomes measurable and repeatable.
Lead-to-enrollment flows
Parent communication scripts
Tracking & reporting
AI Assistance (Diamond+)
Optional AI support for faster responses and
smoother follow-up.
AI replies to common questions
Helps guide leads to next steps
Supports booking and follow-up
Human monitoring included
Dedicated Support (Platinum+)
Optional VA/EA support so you don’t have to build or manage
everything alone.
Done-for-you setup (except Gold)
Templates, workflows, and organization
Ongoing updates and improvements
Help troubleshooting issues
Everything you need to run and grow
A calm, unified system for communication, follow-up, and enrollment
— built for sports clubs and academies.
Leads are slipping through the cracks
Messages come from everywhere — and if follow-up isn’t consistent, you quietly lose enrollments.
Solution: Timmy auto-captures every inquiry, routes it, and nurtures it so no athlete gets missed.
Missed-call text back
SMS + email follow-ups
Lead routing & notifications
Reminders and check-ins
You’re buried in admin instead of coaching
Scheduling, invoicing, and “quick questions” steal your evenings — and slow down growth.
Solution: One inbox + workflows + a trained VA reduces manual work and keeps the machine running.
Unified system for daily ops
Templates for common replies
Task workflows
VA support (Platinum+)
Your team is inconsistent
Different answers from different people creates confusion — and slow replies kill conversions.
Solution: Standard scripts, templates, and oversight so every parent interaction feels professional.
Conversation history saved
Guardrails & templates
Quality monitoring (Diamond+)
Ongoing updates
Growth feels random — not predictable
You can’t scale what lives in your head. Without a pipeline, follow-up becomes guesswork.
Solution: Clear pipeline stages + enrollment playbooks so you always know what’s next.
Pipeline visibility
Booking prompts & nudges
Reporting
Playbooks & optimization
AI Assistance (Diamond+)
Optional AI support for faster responses and
smoother follow-up.
AI replies to common questions
Helps guide leads to next steps
Supports booking and follow-up
Human monitoring included
Dedicated Support (Platinum+)
Optional VA/EA support so you don’t have to build or manage
everything alone.
Done-for-you setup (except Gold)
Templates, workflows, and organization
Ongoing updates and improvements
Help troubleshooting issues
Make sales on the go
with our mobile app
Get real-time notifications straight to your phone
Chat with your clients and leads right from the app
Never miss another opportunity again
Replace multiple tools with one system
One platform for communication, pipelines, follow-up, and marketing — designed to simplify your stack.
Before & After
Before Timmy, growth depends on manual effort. After Timmy, enrollment becomes a system.
Before Timmy
Owner is the bottleneck
Leads scattered across platforms
No consistent follow-up
Admin eats evenings and weekends
Enrollment depends on manual effort
After Timmy
Every lead auto-tracked and nurtured
Parents get instant responses
One unified inbox
Admin drastically reduced
Enrollment becomes predictable
Get set up
Choose self-directed or done-for-you support. Either way, you’ll know the next step.
What academy owners experience
(You’ll insert real metrics here.)
Reclaim 10–20 hours per week
Admin drops when follow-up and replies are automated + delegated.
Faster response times
Parents get answers in minutes, not hours.
Higher inquiry-to-enrollment conversion
Consistent follow-up turns “maybe” into paid enrollments.
Reduced front desk chaos
One system eliminates “who replied to this?” moments.
Clear visibility into pipeline and revenue
Know exactly what stage each lead is in — and what’s likely to convert this week.
“We cut admin by ~12 hours/week. Parents get answers fast, and our trial-to-enrollment rate jumped from 28% → 41% in 60 days.”
Jordan M.
Soccer Academy Owner • 220 athletes
“We were missing DMs and texts constantly. Now everything is in one inbox and we respond in < 5 minutes during business hours.”
Ashley R.
Tennis Club Director • 3 locations
“The VA + playbook is the difference. We added +18 enrollments in one quarter without hiring another front desk person.”
David K.
Basketball Training Facility • 140 athletes
Get set up
Choose self-directed or done-for-you support. Either way, you’ll know the next step.
Built by people who understand your world
Timmy was built specifically for sport academy and club owners who are scaling — but stuck in operational chaos. This isn’t generic software. This is an execution system for enrollment growth.
Made for real academy workflows
Built around inquiries, trials, enrollments, schedules, and parent communication — not generic “sales pipelines.”
Lead → trial → enrollment flows
Parent FAQ templates
Pipeline visibility
Execution, not just tools
You don’t just get software. You get an operator who helps run it — so it doesn’t sit unused.
VA support (Platinum+)
Setup + ongoing improvements
Strategy & playbooks
Designed for predictable growth
Repeatable processes turn “random busy seasons” into consistent enrollment momentum.
Consistent follow-up
Cleaner handoffs & fewer misses
Better conversion
AI Assistance (Diamond+)
Optional AI support for faster responses and
smoother follow-up.
AI replies to common questions
Helps guide leads to next steps
Supports booking and follow-up
Human monitoring included
Dedicated Support (Platinum+)
Optional VA/EA support so you don’t have to build or manage
everything alone.
Done-for-you setup (except Gold)
Templates, workflows, and organization
Ongoing updates and improvements
Help troubleshooting issues
How it works
A simple process that gets you from “overwhelmed” to organized.
Share your goals
Tell us what you’re trying to improve — leads, follow-up, parent communication, or organization.
See a quick demo
We walk you through how Timmy fits your academy and recommend the best plan.
Get set up
Choose self-directed or done-for-you support. Either way, you’ll know the next step.
AI Assistance (Diamond+)
Optional AI support for faster responses and
smoother follow-up.
AI replies to common questions
Helps guide leads to next steps
Supports booking and follow-up
Human monitoring included
Dedicated Support (Platinum+)
Optional VA/EA support so you don’t have to build or manage
everything alone.
Done-for-you setup (except Gold)
Templates, workflows, and organization
Ongoing updates and improvements
Help troubleshooting issues
Make sales on the go
with our mobile app
Get real-time notifications straight to your phone
Chat with your clients & leads right from the app
Never miss another opportunity again
Make sales on the go
with our mobile app
Get real-time notifications straight to your phone
Chat with your clients & leads right from the app
Never miss another opportunity again
Your academy's first step
toward running smarter.
From do-it-yourself to done-with-you to done-for-you — we've got you covered at every stage. Select the level of support you need, upgrade or downgrade at any time.
30-Day Money-Back Guarantee
Not satisfied within your first 30 days? We'll refund you — no questions asked.
Gold
Get organized without chaos
$100/mo
Self-directed
Core CRM
Messaging + pipelines
Workflows available
Free setup & 30-day guarantee
Platinum
Hands-off setup + support
$300/mo
Dedicated VA
Setup support included
Templates + workflows help
Ongoing assistance
Free setup & 30-day guarantee
Faster responses + monitoring
$700/mo
AI + human monitoring
AI assistance
Human monitoring
Advanced support
30-day guarantee
Vibranium
High-touch executive support
Book demo
Executive assistant hours
AI + monitoring
Executive Assistant hours
Highest-touch support
30-day guarantee
You don’t just get AI, you get a dedicated assistant behind it
Timmy pairs powerful AI with a real human assistant who handles setup, monitors performance, and continuously trains your AI. You focus on your business, and we’ll run the machine.
Done-for-you setup
We configure your AI Employee for you. That includes, configuring, training, testing, and more.
Always monitoring
We watch quality, response times, and conversion signals, and then adjust before issues cost you revenue.
Continuous training
Your AI learns from real conversations, FAQs, and outcomes, so it gets better every week.
FAQ
Quick answers — and if you’re unsure, we’ll point you to the next best
step.
What is Timmy AI CRM?
Timmy AI CRM is the powerful all-in-one solution built for sports academies to centralize communication, follow-up, and lead tracking — so you can reduce admin overwhelm and enroll faster.
Which plan should I choose?
If you want to set everything up yourself, Gold is a good start. If you’re busy and want help, Platinum is the most popular. Diamond and Vibranium add AI and higher-touch support.
Do you offer setup support?
Yes — setup support is included in plans above Gold. Many directors choose this because it’s hard to find time to build systems while running the academy.
Can Timmy AI CRM text and email leads?
Yes. Timmy AI CRM supports SMS and email so you can keep follow-up consistent and avoid missing messages across multiple apps.
Do you have a mobile app?
Yes. You can respond, track conversations, and stay updated on the go — which is especially helpful on busy training days.
Can you help if something breaks?
Absolutely. You can contact support, and Platinum+ includes dedicated help so you’re not troubleshooting alone.
The AI CRM built for sports academies, clubs, and children's activity providers, so you can spend more time doing what you love, and spend less time on admin work.